Reporting directly to the President, the Finance/HR Coordinator serves as the point-of-contact for all departments as it relates to Red Clay financial and human resource matters. Additionally, this position is accountable for coordinating all service contracts, vendor invoicing, accounts payable/receivables and financial duties. This position currently is a part-time position, but could lead to full-time employment if the need arises, although that is not guaranteed.

Primary Responsibilities:

  • Responsible for accounts receivables, account payables, invoicing, purchase orders, expense reports and general financial duties administered through QuickBooks Online;
    • Weekly: Provide Executive Management Team (EMT) with all account balances, A/P, A/R, Upcoming Billings
  • Human Resource management of employees for payroll, insurance, Simple IRA, company forms, etc;
    • Coordinate with all department heads or EMT organizing all hiring needs (job descriptions, run ads, collect resumes, schedule interviews, etc.)
    • Coordinate “On-boarding” of all new employees to make sure all proper forms, handbook, paperwork, etc. are collected. Also, assist EMT with a welcome process for all new employees prior to their first day in the office
    • Monthly: Provide President any hire anniversaries for that month
  • Assist EMT with budget preparations; handle accounts; make bank deposits; maintain ledgers; prepare financial statements and reports; reconcile bank account; collect funds; and prepare payroll for submission to payroll service;
    • Monthly: Provide EMT any updated budget numbers by the 10th of each month, highlighting all major discrepancies from budgeted allocations
    • Reconcile all credit card charges monthly to approved monthly subscriptions, expense reports and purchase orders and alert EMT of any undocumented charges
    • Manage cash flow projections and alert EMT when shortages are anticipated within a three-month window
    • Keep A/R as current as possible by calling on or emailing all past due invoices and alert EMT when any are grossly delinquent
    • Provide EMT with any QuickBooks reports, time sheet reports, etc. needed to make operational decisions
    • Assist EMT in identifying any business processes and rules requiring refinement needed to support successful day to day business operations. Recommend and implement business process modifications to improve efficiency, effectiveness and profitability, as approved by the EMT;
  • Diagnose accounting and financial inefficiencies within the company and recommend solutions;

Desired Qualifications

  • Degree in Business Administration, Finance or Accounting a plus but not required;
  • 5-10 years of related work experience and/or extensive experience in a financial or accounting position;
  • Advanced verbal and written skills, analytical thinking, personal organization and interpersonal dynamics;
  • A clear understanding of the business of bookkeeping and generally accepted principles of financial accounting;
  • Must be a self-starter who works well in a fast-paced, team-oriented environment;
  • Planning skills such as budgeting/scheduling to prepare yearly financial budget; time management to assure bills are paid on time, and to make bank deposits;
  • Mathematical skills to maintain and balance accounts, verify invoices, receipt and deposit all funds, and prepare journal entries, and balance accounts receivable;
  • Software/word processing skills to write queries, maintain records on spreadsheets, and word processing for relating information to managers
  • Excellent problem solving skills;

Red Clay is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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